Project Management, Essay Example | Topics and Well Written Essays - 1250 words

Project Management, - Essay Example The involvement of the other tenderer that would assist to reduce the gap between the tender and the budget by offering a better solution out of experience from working with different types of tendering items. The tenderer can give directions of acquiring cheaper tools. At the same time, the tenderer can promise to offer a cheaper tender for the same contract. If there is a significant discrepancy noted between the new tenderer and the other tenders, adjustments should therefore be made to seek convenience in the contract. A notification of the tenders- This is to inform you that the scope of the tender has experienced some alterations. According to the budget issued by the principle of the contract, we comprehended that the tenders exceed the budget. Due to lack of enough funds to pay for the project, the project directors have called for the adjustments on the costs of the tender. In that response, I as the contractor, through the guidance of an electrical engineer, have decided to change the scope of the tender so as to reduce the amount of expenditure. The standing mixers in our water plant can be fitted with renovated electrical motors. This would assist the company to achieve some net saving. Legal bases that support this idea can be; according to the distinctions given in section nine, the quality of the materials of work can be changed relatively by the electrical engineer. Any advice given to the contractor by his adviser is adjustable and therefore the contractor has the right to change the scope of the tender. The adviser can change the order or direction in which the work is to be carried out (Engineering and construction, 2004, pg. 34). The specific recommended client can be informed through a notification letter which would provide the strategy arrived ay the contractor and their advisor. A notification to the client would read; After evaluating the three available tenders, PPK Ltd is placed forward with much recommendation. The tender is three hu ndred and sixty five dollars plus GST and comprises twenty tags. Upon the PPK recommendation; the tender has more tags that are accepted without any issue. It consists of the large number of tags yet there does not exist in a large difference in cost between PPK and LMN. ZXK Ltd. is the cheapest tender but has the lowest number of tags. Although the PPK tender is the best for this contract, it would require the highest amount of money. We can make much investment on the PPK so that we can get the best service that would meet our expectations. A notification letter to the tenderer. Kindly note that you, LMN and PPK Ltd, has been selected to perform the contract offered by our company. With respect to the featured information in the tender description, the company considered the PPK tender due to its reasonable number of tags provided in the description. With this response, the company wishes to invite you to a pre-contract meeting, which is programmed for date fourteen of this month. The company shall not violate the available rights of protection towards your tender. The pre-contract meeting shall discuss matters concerning cost, any payments and the reduction in scope of this tender. You will also be expected to provide a specific date for the start of your contract. Letter to LMN The XYZ company has accepted the revised tender amount with the revised contract period. In addition, the company holds much